|
Reviewing and Selecting Tenders
Go through each tender and select one subcontractor for
each package. Remember the cheapest option is not
always the
best. You have to take into account other issues such as quality of work, contractors specialities and so
on.
Input Details into Cost Calculator
Input all of your tenders into the cost calculator.
You can use our ready made cost calculator or create
your own.
Project Overview
At this point you should have a project overview and see
how close you are to your original budget. You may
need to modify
your plans to meet your budget by omitting items or
looking for cheaper alternatives.
Arrange a Pre Contract Meeting with each Sub Contractor
Make sure you are happy with the content and coverage of
each sub contractor and arrange a pre contract meeting
to
discuss the tender.
You can discuss re-evaluating each tender at pre
contract meetings. At each meeting you should also
decide who is
responsible for providing the materials. It is
advisable that at the very least, the subcontractor
supplies
special items.
See our article on procurement for more information
Finalise the Contract
Once both parties are happy and are clear about price
and what is and isn't
included in
the contract, you can
finalise the
contract with the sub
contractor. You should get
each sub contractor to estimate the duration of
his/her
job so that you
can establish
a time frame for each job.
Ensure you get a written contract from each sub
contractor, which describes
the project in detail and
includes a listing
of all parts to be included in the price. You
should
amend the contract if there are any changes made to the
project later on.
Contract Program
At this point you should have exact building costs.
Next do up a contract program, you may need advise from
a construction industry professional. Make sure
you are
making efficient use of resources by ensuring that sub
contractors who require similar hired packages (like the
scaffolding
example given earlier) are scheduled to work at around
the same time.
Set a start date for the contract program and issue the
program to all of the contractors. Make sure it
suits all of their
schedules and that they can meet your requirements.
Readjust Contract Program and Budget Regularly
You will need to readjust your budget and your contract
program regularly to ensure your plans are realistic and
up to date.
You should also contact each sub contractor about four
weeks before they are due to start work on site and
again about a
week and a half before hand to let them know if there
are any changes to the schedule and make sure they are
ready at their
end. If a subcontractor runs over time you should
encourage them to readjust their program and put more
men on the job.
For More Information
Post your questions to our
forum. We have our
very own project manager specialist who will be happy to answer your
questions.
Project Management - Other Articles in the Series
Project Management Part
One - Planning and Setting a Budget
Project Management Part
Two - Getting Quotations from Sub Contractors
Project
Management Part Four - Labour Only Sub Contractors
|
Privacy Policy